First Page

Document Version:

Enter the EDI document translation version as provided by the Trading Partner. The version can usually be found in the Partner's GS08 segment. It is suggested that leading zero’s be used (e.g. 004010).

Document File: View button

Enter the file name of the incoming document to be imported together with the full data path. The drive letter should be as on the server and not the mapped drive from the work station. Alternately, if the EDI System setup has the basic data path or portion thereof, then enter only the portion to append to the path in the Setup. Refer also to the notes in the EDI System Setup.

Input File Type

ANSI X12

Select this option if using ANSI X-12 Standards

BAI Lock Box Standard

Select this option if the file is based on the BAI Lockbox Standards.

Processing

Essentially you can run the 820 Remittance Advice in one of 2 ways; However the system gives you a third option of combining the two methods. From the following options, select the option that best meets your requirements.

One Step (Unmatched payments create "_CRD" invoice)

Using the One-Step remittance method, the system matches the payment to the specified invoice(s). If all, or any portion of the payment cannot be matched, the system will place the unmatched payment against the customer's account as a _CRD item, which will then require accounting personnel to review the transaction and make the necessary adjustments.

Two Step (Uses Payment Maintenance Editor to complete Payments)

Using the Two-Step process, the system matches the payments to the specified invoices. At this point, and unlike the one-step method, no transactions are posted to the customer's account. Instead, the system allows you the option to view both matched and unmatched payments in the "Payment Maintenance" editor which is located under EDI Support Programs. In Payment Maintenance you can edit the payment transactions and make any necessary changes prior to posting the payments. Another advantage of the Two Step method is that the payment information can be retained unposted until the actual payment has been received.

One Step if completely matched, Two step otherwise

Selecting this option will utilize both the One Step and the Two Step payment processing methods. The One Step process runs first. If there are no unmatched payments, the transactions are automatically posted to the customer's account. If unmatched payments exist, no transactions will be posted, and the system will permit the operator to view and edit the unmatched payments in "Payment Maintenance" as in the Two Step method of processing payments.

Bank Code:

Enter or browse and select the required bank code.

A/R Account for unmatched payments: